Epsilon Building Association

Theta Chi Fraternity, Epsilon Chapter

7:00pm, March 2, 1999 - Roger Perry Library

 

Old Business

 
    1. Material Purchased, 800 sq yds, $1800 with check from Jim Melvin.
    2. Two bids aquired – $15 without cutting, and $35.

Action Items:
    1. Need to reimburse Jim Melvin for material purchase, $1800.
    2. Need attire samples again for pattern matching.
    3. Need additional sewing contractor bids.
    4. Need to contract project to be completed asap, and before next init.

The next "overflow" initiation will be in 3-4 weeks.

 

 
    1. Jim Melvin to meet with Dan Merrikin and KJ Narva on Tuesday March 16th to review and solidify the plans. A proposed date will also be decided upon.
    2. Brothers are willing to supply directed manpower.

Action Items:
    1. Present solid plan at the next EBA meeting.
    2. Do not include irrigation in the first round of the project. We can add this later if we feel we need it to keep the lawn looking nice.

 

 

    1. Call plumber to get an estimate on new shower fixtures.
    2. Contract plumber to install all new hardware.

Action Items:
    1. Start putting together a project proposal for prospective bidders.
    2. Review such proposal with the EBA.

Need update at next meeting: March 23rd.

Current Status?

 

 
    1. Continue to research roofing solutions for our type roof.
    2. Educate the EBA Board on solutions.
    3. Recommend a solution.

Action Items:
    1. Start putting together a project proposal for prospective bidders.
    2. Review such proposal with the EBA.

Need update at next meeting: March 23rd.

Current Status?

 

 
    1. Schedule – 11am meeting, 1pm softball, 3pm Boston Billiards, 9pm party
    2. Alumni Softball recruits?
    3. Finances
    4. Any other action items?

Need softball equipment: Bats and Balls. BYOGlove.

 

 
    1. Current status.
    2. Collections activity.

Action Items:
    1. Followup letter.
    2. Get additional alumni debtor list for contacting.

Jeff Kellner’s loan was approved and he is paying off his current debt. Just wrote a check for $4500. Great News!

Haig Altoonian or Dave Scott, please send Chris Haraldsen copies of promisary notes.

52 Linwood Street, Medford, MA 02155.

Still have 8 or 9 current outstanding house bills.

Chris Haraldsen needs "old" alumni debt records…. Sean Houlihan, Jim Melvin, Jim Plummer, John Marczewski???

Next letter will go out on March 12.

Sean Houlihan and Dave Scott (or Haig Altoonian): Please keep accurate records of who pays and how much. Update Chris Haraldsen bi-weekly. Chris Haraldsen sends letters home once a month and doesn’t want to over or under bill anyone.

 

 

Action Items:
    1. Get descriptions of all house details from current owner.
    2. Collect all descriptions in a single electronic document and bring to the next EBA meeting.
    3. Get review comments back from all parties before the annual meeting on 4/10/99.

Please have this ready for the meeting EBA Weekend.

 

 

Action Items:
    1. Complete a CHI report by the next EBA meeting (3 weeks).

Next inspection will be Tuesday April 6. This is to make sure the house looks good for EBA weekend. This should actually be done on Wednesday since warm dorms are on Tuesday.

 

 
    1. Status on attendees
    2. Accomodations and preparations

$20/night for lodging. Both Jeff "Smitty" Smith '92 and Dave Fortin '92 have condos at Killington Ski Resort.

Directions: At the bottom of the access road to the Killington Ski Resort, take the first right onto Anthony Way. Smitty's place is the 6th house on the right. The phone number is (802)-773-7207.

 

 
    1. Report.
    2. Prospects
    3. Can Alumni help?

Did not work this year. We need to put together a formal plan for spring rush.

Formulate a plan and talk to GAC and current Greek Advisor.

 

 

New Busines
    1. Review experience.
    2. Solicit ideas for new discussions.

Action Items:
    1. Post new discussions.
    2. Get Rush Rules from Sal Beatini.

Need to look at current rush rules and formulate a plan to make rush better.

Talk to GAC and Greek Advisor.

 

Action Items:
    1. Put together an issues list for our next meeting in 3 weeks.
    2. Find out the potential numbers for summer livins.
    3. Propose finances and house maintenance program.

Sal, please have a list of who is living in this summer by EBA Weekend.

Need to come up with a plan for Finances, Security and Maintenance during summer.

 
    1. We currently have two positions open. (Scholarship, Career Development)
    2. If any current EBA directors step down, we will have additional positions open.
    3. Recent graduates are eligible to serve on the EBA.
    4. Please make an announcement at the next House Meeting.
    5. Interested parties can contact Jim Melvin before the annual meeting.

 

 
    1. Appoint an alternate scribe in the EBA Secretary’s absence.
    2. Post meeting minutes on the alumni website.

Minutes need to be posted on the web site and over email.

If Chooch is unable to make the meeting, the house Secretary will take the minutes.

Additional New Business:
    1. Floors: The tiles are coming up in the Salisbury Street Entrance.
    2. Pledge Project: Put shelves in HMC, redid the Salisbury Street outside stairs.
    3. Refrigerator Pump in Walk-In Broke. EBA to Pay for repairs.
    4. Landscaping: A formal plan of attack needs to be put together for next meeting (March 23rd)

      5. At the 3/23 meeting the EBA will discuss and vote on the plan and a date will be set for the landscaping project. This needs to be done before the end of D-Term.

    5. National Convention: List of attendees must be finalized by next meeting.

      6. EBA to pay registration fees up to a maximum of $??? (What is the Max?)

      Is anyone interested in being the alumni rep?

    6. Fundraiser: Discussed fund raiser to raise money for roof and shower repair.

Chris Haraldsen will have a plan of attack to discuss at EBA Weekend.

 

Next Meeting