Epsilon Building Association

Theta Chi Fraternity, Epsilon Chapter

8:00pm, September 13, 2004 - Roger Perry Library

 

·         EBA Board AIs                                                                    OWNER: Jim Melvin / All

1.        Please review proposed AIs and amend/supplement

2.        Send Jim your position mission statement (or Jim will seed)

3.        Send Jim your measurable goals for 2004/2005 year

4.        Review posting of other officers on the web in EBA Forum – suggest improvements

5.        Use email to report progress, ask for feedback, stay well communicated

 

·         AFH/Dry OX                                                                        OWNER: Matt Racki

1.        How are things going?

2.        Risk Management

3.        Calendar of Events

4.        Homecoming

 

·         Homecoming                                                                        OWNER: Ryan Johnson/ Anthony Michael Tiscia

1.        Postcard review

2.        Undergraduate AIs

3.        Alumni AIs

4.        Awards?

5.        EBA budget $1500 max – reimburse with receipts.

 

·         Rush Plans                                                                           OWNER: Tom Gramzow

1.        Fall Rush planning

2.        Top priority for Chapter survival

3.        Class sizes, leadership, finances, numbers vs quality

 

·         Alumni Financial Report                                                   OWNER: Jim Melvin (Acting Treasurer)

1.        Checkbook/materials recovered, not well managed at all.

2.        Many missing statements

3.        Mortgage now on auto-pay, after string of missed payments

4.        Burr Insurance paid ($9600)

5.        Matt Colangelo, account over 1 year overdue – owed $13,168!

6.        Special dinner was expensive – $914

7.        Tax status unknown

8.        Undergraduate rent behing 4 full quarters – B-Term 2003, C,D,A-Term 2004

9.        Checking balance is ~ $8316.29

10.     New signatures needed (Jake Coolberth, Dave Morin)

 

·         Undergraduate Financial Report                                      OWNER: Jim Schmenti

1.        Budget for 04/05

2.        Membership numbers and house occupancy

3.        Omega report

4.        $30K rent check signature caused $30K check to bounce

5.        Rent Plan – last payment A-Term 2003 (4 quarters behind)

6.        Rent = $19,000/qtr

 

·         Capital Repairs                                                                    OWNER: Mic Kearns/Derrick Morse/Dan Jenkins

1.        Sanitizer

2.        Kitchen renovation - Summer '05 – plan needs to be revised due to rent backlog

3.        New maintenance items?

 

·         Quarterly CHI Inspections                                                OWNER: Mic Kearns/Derrick Morse/Dan Jenkins

1.        Inspection schedule

2.        Mic Kearns/Jim Melvin

3.        Online forms/reports

4.        Scoring

 

Next Meeting

·         Date:                      

·         Location:               Roger Perry Library

EBA Officer Proposed AIs

 

  • President                                                        Jim Melvin '85

1.        Finish Operations Manual

2.        Complete the team

3.        Establish GAC lines of communication

4.        Revamp Website

5.        Fundraising for Library Chairs

 

  • Vice President                                                 Jacob Coolberth ‘01

1.        OX Recognition Plan

2.        Alumni special collections management

3.        Undergrad relations

4.        e.g. House Meeting schedule, Rush, Jud. Board, events, etc

 

  • Treasurer                                                        Jim Melvin ’85 (acting)

1.        Cash Flow Analysis for Capital improvements

2.        Refinance Mortgage

3.        Ideas for driving up alumni donations

 

  • Secretary                                                        Dave Morin '03

1.        Investigage network conference calling

2.        Donations Thank You cards

3.        Digitize Composites

4.        Easy Minutes Posting

 

  • Public Relations                                             Matt Driscoll '00

1.        ECHO management plan

2.        Neighbor Relations Plan

3.        WPI Relations, Newspeak

4.        OX National spotlight - Rattle

 

  • Career Development                                     Ray Durling '87

1.        Career Night '04/'05 plan

2.        Personal Finance session

 

  • Co-Activities                                                  Ryan Johnson '01

1.        Develop committees for activities

2.        Evangelism plan for Homecoming

3.        100th anniversary planning

 

  • Co-Activities                                                  (Vacant)

1.        OX Dinner management

2.        Shake Up plan - new events to drive participation

3.        e.g. - Paintball, Foxwoods, Red Sox Game

 

  • Co-Plant Management                                  Mic Kearns '98

1.        Capital Improvement wishlist

2.        Sanitizer replacement

3.        Kitchen Plan

 

  • Co-Plant Management                                  Derrick Morse ‘01

1.        CHI schedule

2.        Maintenance Plan with Undergraduates, dollars for manpower

3.        Pride standards and awards

 

  • Academic Development                                 Chris Johnson ‘04

1.        How are we doing?

2.        Field discussion on teams idea

3.        Develop Plan to get to #1

4.        Plan seminars of interest - Ex. Wine & Cheese, Cooking, OX Jeopardy